Receipt submitted
The parent sends a payment screenshot to the school’s WhatsApp number.
HOW IT WORKS
From a parent’s message to a verified answer or the right person.
Pick an example and watch what happens on both sides of the conversation, from the question a parent sends to the check that keeps their child’s information safe.
ReceiptsNeeds review · 1
AS
Aarav Sharma · 5-ATuition · ₹2,500
CheckingKM
Kabir Mehta · 8-CTransport · ₹800
ReviewIR
Ishita Roy · 3-AAdmission · ₹15,000
Recorded- Received
- Read
- Verified
- Recorded in ERP
- Parent notified
Payment successful₹2,50010 Nov 2026 · 9:41 AM
UTR 4021 8830 1177 · PhonePe
UTR 4021 8830 1177 · PhonePe
Reading image…
- Amount
- UTR
- Date
- Student
- Fee head
Verification
- UTR format valid
- Amount matches fee head
- Date within payment window
- No duplicate UTR found
- Status confirmed by provider
SEE IT IN ACTION
Four everyday conversations.
These are illustrative examples. Select a step to pause and read what Connect is doing at that moment.
S
Your SchoolBusiness account · illustrative example
What is the tuition fee for Class 5?
FEE RECEIPTS
A payment is recorded only after it is verified.
Parents can share proof of payment in WhatsApp. Connect turns it into a careful, auditable workflow, and the same UTR can never create two entries.
Details read from the image
Transaction ID, amount, date, reference and payment app are extracted as a draft.
Student identified
The guardian’s number is matched in Schogle ERP. If several children are linked, the parent picks one.
Fee category chosen
Interactive options: tuition, transport, admission or other school-defined fees.
Fee head chosen
Applicable fee heads or outstanding instalments are fetched from Schogle ERP.
Payment verified
UTR, amount, date and duplicates are checked. Reading an image is never treated as proof of payment.
Recorded in ERP
A verified payment is entered once per UTR, against the right student and fee head, with an audit trail.
Accountant review when unsure
If a payment cannot be reliably verified, the accountant approves or rejects it before ERP changes.
Parent confirmed
The parent receives a WhatsApp confirmation once the payment is recorded.
HUMAN HANDOFF
People step in only when they are needed.
The assistant resolves what it can. When it cannot answer confidently, needs authorization or a person must act, the conversation goes to a responsible staff member based on live class, section and role data in Schogle ERP.
| Query category | Responsible staff |
|---|---|
| Academic issues | Class Teacher |
| Subject-related questions | Subject Teacher |
| Fee-related queries | Accountant |
| Payment verification | Accountant |
| Admission enquiries | Admission Officer |
| Transport-related issues | Transport In-charge |
| General administration | School Admin |
| Serious complaints | Principal / authorized administrator |
READY WHEN YOU ARE
Connect your school